# The 11 Best Proposal Software

> The best proposal software is PandaDoc for its all-in-one document workflow, followed by Proposify for its design flexibility and Qwilr for its interactive web-based proposals.

- URL: https://topelevens.com/esign-proposal-software
- Last verified: 2026-06-12
- Methodology: https://topelevens.com/methodology
- JSON: https://topelevens.com/api/lists/esign-proposal-software · CSV: https://topelevens.com/api/lists/esign-proposal-software/csv

## Ranking

### #1 PandaDoc · 9.3/9.4
- Best for: Teams seeking an all-in-one platform for creating, sending, tracking, and signing proposals, contracts, and quotes.
- San Francisco, USA · founded 2013 · $$ ($19 to $59/user/mo)
- PandaDoc is the best overall proposal software because it combines a user-friendly document editor with powerful, native eSignature and deep CRM integrations, covering the entire lifecycle from creation to close.
- Pro: Its native eSignature is legally binding under the ESIGN and UETA acts, simplifying the closing process without needing a third-party tool like DocuSign.
- Con: The pricing for the Business plan, which includes essential CRM integrations, can be steep for smaller teams at $49 per user per month.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #2 Proposify · 9.1/9.4
- Best for: Design-conscious teams and creative agencies that require strong brand control and advanced template management.
- Halifax, Canada · founded 2013 · $$ ($49/user/mo+)
- Proposify earns its high rank with best-in-class design and content management features, making it the top choice for teams that cannot compromise on brand consistency in their sales documents.
- Pro: The content library is exceptionally well-organized, allowing teams to save and reuse specific sections, fee tables, and graphics with user role permissions.
- Con: The entry-level Team plan limits users to only 10 active proposals at a time, which is a significant constraint for high-volume sales teams.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #3 Qwilr · 8.9/9.4
- Best for: Modern sales teams that want to send interactive, web-based proposals instead of static PDFs.
- Sydney, Australia · founded 2014 · $$$ ($35 to $59/user/mo)
- Qwilr stands out by treating proposals as interactive webpages, allowing for embedded videos, ROI calculators, and configurable pricing tables that give buyers a superior, modern experience.
- Pro: Its 'Accept Block' feature is a standout, allowing clients to select from multiple packages and see totals update in real-time before signing.
- Con: The platform does not generate PDF versions of its proposals easily, which can be a problem when dealing with clients who have strict procurement processes requiring static documents.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #4 Better Proposals · 8.7/9.4
- Best for: Small businesses and freelancers who need to create professional proposals quickly without a steep learning curve.
- Chichester, UK · founded 2015 · $ ($19 to $49/user/mo)
- Better Proposals delivers exceptional value and speed, enabling users to go from sign-up to sending a polished, tracked proposal in under 15 minutes using its extensive template library.
- Pro: The per-proposal analytics are very clear, showing exactly how long a client spent on each section, which provides valuable intelligence for follow-ups.
- Con: While easy to use, the design editor lacks the advanced customization and granular brand control offered by competitors like Proposify.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #5 GetAccept · 8.5/9.4
- Best for: Sales teams looking for a single platform that combines proposals with broader sales engagement features like video messaging and live chat.
- San Francisco, USA · founded 2015 · $$$ (Custom pricing)
- GetAccept is more than just proposal software; it's a digital sales room platform where proposals are a key component, supported by features like video introductions and real-time chat to increase buyer engagement.
- Pro: The ability to embed a personalized video message directly into the proposal is a powerful tool for building rapport and increasing open rates by over 40% according to their case studies.
- Con: As a broader platform, its core proposal editor is less powerful and intuitive than dedicated competitors like PandaDoc or Proposify.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #6 DocuSign Gen for Salesforce · 8.2/9.4
- Best for: Companies that are deeply integrated with Salesforce and need to generate complex proposals and contracts from CRM data.
- San Francisco, USA · founded 2003 · $$$ ($25/user/mo+)
- DocuSign Gen excels at its core function: pulling Salesforce data into pre-defined templates to generate accurate proposals and contracts at scale, leveraging the market-leading DocuSign eSignature.
- Pro: Its integration with Salesforce is the deepest on the market, allowing for complex logic and the ability to pull data from custom objects, not just standard deal fields.
- Con: The template editor is less intuitive and flexible than modern competitors, often requiring technical assistance to set up complex conditional logic.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #7 QuoteWerks · 8/9.4
- Best for: IT service providers and Value-Added Resellers (VARs) who need to create detailed quotes with products from multiple distributors.
- Orlando, USA · founded 1993 · $$$ ($15 to $29/user/mo, plus add-ons)
- QuoteWerks is a specialized powerhouse for the IT channel, offering unparalleled integrations with tech distributors like Ingram Micro and Tech Data to pull real-time pricing and availability into quotes.
- Pro: Its Etilize integration provides access to a massive catalog of product content, including pictures and spec sheets, saving hours of manual work for VARs.
- Con: The user interface feels dated compared to modern SaaS alternatives, and it operates as a desktop application, which can be a hurdle for remote teams.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #8 Loopio · 7.8/9.4
- Best for: Enterprise teams responding to complex RFPs, RFIs, and security questionnaires that require a centralized content library.
- Toronto, Canada · founded 2014 · $$$$ (Custom pricing)
- Loopio is the leader in the RFP response niche, providing sophisticated content management and collaboration tools that help large teams answer complex questionnaires quickly and accurately.
- Pro: Its 'Magic' feature, which uses machine learning to automatically find the best answers from the content library, can complete up to 80% of a standard RFP draft.
- Con: It is not designed for standard, one-to-one sales proposals and lacks the lightweight eSignature and tracking features common in other tools on this list.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #9 Nusii · 7.5/9.4
- Best for: Freelancers and small creative agencies who value simplicity and an elegant user interface over a large feature set.
- Remote · founded 2014 · $$ ($29 to $129/mo)
- Nusii offers a beautifully simple and focused experience for creating proposals, deliberately omitting the complexity of enterprise tools to serve the needs of individual creators and small teams.
- Pro: The user interface is clean and intuitive, allowing a new user to build and send a professional proposal in less than 30 minutes.
- Con: It lacks native integrations with major CRMs like Salesforce and HubSpot, relying instead on Zapier for all but a few connections.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #10 Proposable · 7.2/9.4
- Best for: Sales teams using the Reply.io ecosystem who need a straightforward proposal tool that integrates directly.
- Remote · founded 2009 · $$ ($39/user/mo)
- Proposable provides a solid, no-frills proposal creation and tracking experience, making it a logical choice for sales teams already invested in its parent company's sales engagement platform, Reply.io.
- Pro: Its drag-and-drop proposal builder is easy to learn, and the content library provides a good foundation for standardizing sales collateral.
- Con: The platform has seen less innovation and feature development since its acquisition compared to standalone market leaders.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

### #11 [WILDCARD] Canva Docs · 6.9/9.4
- Best for: Startups and marketing-led teams who prioritize visual design and collaboration over sales automation for simple proposals.
- Sydney, Australia · founded 2013 · $ ($0 to $12.99/user/mo)
- Canva Docs is a contrarian pick because it is not a proposal tool, but its world-class design editor, vast template library, and low cost make it a surprisingly effective option for creating visually compelling, simple proposals.
- Pro: The ability to embed rich media, graphics, and brand assets from the main Canva ecosystem is unmatched, allowing for the creation of truly beautiful documents.
- Con: It has no native eSignature, proposal tracking, or CRM integration, requiring users to manually handle the entire sales workflow outside of the document creation process.
- Risk signals (none, checked 2026-06-12): No material public risk signals as of 2026-06-12.

## FAQ

**What are the key features to look for in proposal software?**

The most important features are a content library for reusable assets, dynamic fields that pull from your CRM, detailed analytics on recipient engagement (views, time per page), internal approval workflows, and a legally binding native eSignature function.

**Is PandaDoc or Proposify better?**

PandaDoc is generally better for teams that need an all-in-one document workflow tool that extends beyond proposals to contracts and forms. Proposify is superior for teams, like creative agencies, that prioritize pixel-perfect design control and brand consistency above all else.

**Can I just use Google Docs or Microsoft Word for proposals?**

You can, but you lose critical sales features that dedicated software provides. With Docs or Word, you cannot track when a prospect opens the document, which pages they focus on, or get a legally binding eSignature without a separate tool. You also miss out on content libraries and CRM integrations that save hours of administrative work.

**How much does proposal software typically cost?**

Most proposal software costs between $20 and $60 per user per month. Entry-level plans for small teams typically start around $200 per month for a handful of users, while enterprise plans with advanced features like Salesforce integration and content management can cost several hundred dollars per user per month.