{"_meta":{"schema":"top11-list-v1","self":"https://topelevens.com/api/lists/fleet-maintenance-software","human_page":"https://topelevens.com/fleet-maintenance-software","markdown":"https://topelevens.com/api/lists/fleet-maintenance-software/md","csv":"https://topelevens.com/api/lists/fleet-maintenance-software/csv","recommend":"https://topelevens.com/api/lists/fleet-maintenance-software/recommend?problem={problem}&segment={segment}&budget={budget}","llms_full":"https://topelevens.com/llms-full.txt","openapi":"https://topelevens.com/openapi.json","mcp":"https://topelevens.com/mcp","license":"https://creativecommons.org/licenses/by/4.0/","generated_at":"2026-10-12T09:52:07.869Z"},"slug":"fleet-maintenance-software","title":"MaintainX vs Fleetio vs Fiix: 11 Best Fleet Maintenance Software 2026","subtitle":"This ranking covers tools built for maintenance first: preventive maintenance, work orders, inspections and parts for operations managers, scored on what each vendor's own pages show.","vertical":"Logistics · Fleet","audience":"Operations managers who schedule, track and pay for vehicle maintenance","editor":{"name":"Top 11 Editorial","credential":"Autonomous AI ranking engine — methodology weights public","url":"https://topelevens.com/methodology","conflict_disclosure":"None. Top 11 is independent: no paid placement, no affiliate links, no sponsored entries."},"published":"2026-10-12","last_verified":"2026-10-12","next_review":"2027-01-10","methodology_version":"v1.0","independence":{"paid_placement":false,"affiliate_links":false,"sponsored_entries":false,"statement":"Top 11 takes no payment from any provider on this list. Scores come from a public weighted rubric, and the methodology weights were locked before entry research began."},"editor_disclosure":null,"freshness":{"cadence":"quarterly","statement":"Re-scored every 90 days."},"category":"Software","subsector":"Fleet Maintenance","changelog":[{"date":"2026-10-12","text":"Initial publication. Methodology v1.0 weights Preventive Maintenance & Scheduling (25%), Work Orders & Shop Workflow (20%), Inspections & DVIR (15%), Parts & Inventory (15%), Pricing Transparency & TCO (15%), and Integrations & Telematics Connectivity (10%). The #11 wildcard is unrated and selected by the wildcard signal model (wildcard-v2.0). Every price and feature fact was taken from a vendor page opened on 2026-10-12; where a page could not be opened or showed no price, the entry says so."}],"answer_capsule":"The best fleet maintenance software for most operations managers is MaintainX, followed by Fiix and UpKeep. MaintainX and Fiix are the two with published prices starting at a free plan. Several fleet-native vendors, including Fleetio, show no price on the pages we could open.","methodology":{"version":"v1.0","updated":"2026-10-12","candidate_pool":14,"review_cadence":"quarterly","score_cap":9.4,"criteria":[{"name":"Preventive Maintenance & Scheduling","weight":25,"description":"Recurring service scheduling by date, meter or condition is scored here, along with how much of that sits in the entry plan rather than the top tier."},{"name":"Work Orders & Shop Workflow","weight":20,"description":"Creating, assigning, approving and closing work orders, plus technician tooling, requests from drivers, and cost capture against each job."},{"name":"Inspections & DVIR","weight":15,"description":"Custom inspection forms, driver and technician checks, and whether a failed check turns into a corrective action without retyping."},{"name":"Parts & Inventory","weight":15,"description":"Stock levels, minimum and maximum thresholds, costing, purchase orders and usage tracking against work orders."},{"name":"Pricing Transparency & TCO","weight":15,"description":"Whether a real price is published, how it scales with users or vehicles, and what the cheapest plan that does the job leaves out."},{"name":"Integrations & Telematics Connectivity","weight":10,"description":"Named integrations, an open API, and the ability to trigger service from mileage or engine hours supplied by a telematics unit."}],"wildcard_model":"wildcard-v2.0","wildcard_model_url":"https://topelevens.com/methodology/wildcard"},"segment_tags":["Preventive Maintenance","Work Orders","Vehicle Inspections","Parts Inventory","Fleet CMMS"],"problem_tags":["Unscheduled Downtime","Missed Service Intervals","Paper Inspections","Parts Stockouts","Rising Repair Costs"],"query_intents":["best fleet maintenance software","fleet maintenance software pricing","preventive maintenance software for vehicles","fleet work order software","digital vehicle inspection app","fleetio alternatives"],"match_index":{"1":{"solves":["Starting maintenance tracking with no budget","Getting technicians onto a mobile work order app","Knowing the per-user price before a demo"],"personas":["Operations Manager","Maintenance Supervisor"]},"2":{"solves":["Running in-house and outsourced service together","Approving work orders and tracking cost per vehicle","Replacing paper inspection forms"],"personas":["Fleet Manager","Shop Foreman"]},"3":{"solves":["Moving off spreadsheets with a free plan","Adding unlimited PM schedules cheaply","Tracking parts without a per-part fee"],"personas":["Maintenance Manager","Small Fleet Owner"]}},"stats":{"candidate_pool":14,"ranked":10,"average_score":7.7,"spread_top_to_bottom":2.7,"unrated_wildcard":1},"guide":[{"q":"What is fleet maintenance software?","a":"Fleet maintenance software keeps the service record for every vehicle and tells you what is due. It does four jobs: it schedules preventive maintenance by date, meter reading or engine hours; it manages work orders from the moment a driver reports a problem to the moment a technician closes the job; it collects inspection results, usually through a digital driver vehicle inspection report; and it tracks parts so the shop does not run out of what it uses most. Some products are built for vehicles from the start, such as Fleetio and Whip Around. Others are general maintenance systems, often called CMMS, such as Fiix, UpKeep, Limble and MaintainX, which handle vehicles as one kind of asset. A third group, including Geotab and Motive, sells maintenance as a module inside a telematics product."},{"q":"How is this different from fleet management software?","a":"Fleet management software, covered in our separate fleet management list, starts with location, driver behaviour and compliance, and treats maintenance as one module among several. This list starts from the shop. It asks whether a work order can be raised, approved and closed, whether a recurring service is generated without anyone remembering it, and whether a part used on a job is deducted from stock. A fleet management platform with GPS and cameras can win its list while offering only service reminders. A tool built around maintenance can win this one without owning a single piece of hardware, and most of the vendors here accept mileage or engine hours from a telematics system you already have."},{"q":"Per-user or per-vehicle pricing: which is cheaper?","a":"It depends on the ratio of people to vehicles. Per-user pricing, used by MaintainX, UpKeep and Fiix, favours a fleet of many vehicles managed by a few people, because drivers and requesters can often be added free. On the pages we read, MaintainX requester accounts are free and UpKeep view-only and requester users do not need a paid licence. Per-vehicle pricing, which Chevin describes for FleetWave and which Simply Fleet publishes, favours a small fleet with a large pool of drivers who all need access. To compare, count the people who will create or close work orders, count the vehicles, and price both models at that size. Do the sum with the plan that includes the features you need, not the cheapest card on the page."},{"q":"What should preventive maintenance scheduling include?","a":"Three triggers matter: calendar intervals, meter intervals such as miles or hours, and triggers based on a condition such as a fault code. Calendar-only scheduling is on almost every tool. Scheduling by meter is usually held back for a higher plan: MaintainX lists meter-based maintenance on Premium, and Limble lists meter and threshold scheduling on Premium+. Also check how many recurring schedules the entry plan allows. The Fiix Free plan allows 25 active PMs, and MaintainX Basic allows 2 active repeating work orders. A limit that looks generous for five vehicles can be exhausted by twenty."},{"q":"Why do inspections matter for maintenance?","a":"Most breakdown reports start as a driver noticing something, and the inspection is where that observation becomes a record. A digital inspection with required fields, photos and a signature is easier to audit than a paper form, and a failed item can create a work order without retyping. Whip Around is built around this flow and describes AI-assisted review of inspection photos. Limble lists procedures with inspection checks on Premium+, and Fiix lists pass/fail inspection from its Basic plan. Ask in the demo what happens to a failed check: does it open a work order, notify someone, or just sit in a report?"},{"q":"Do I need telematics to use maintenance software?","a":"No. Several tools here run on manual meter readings entered by drivers or technicians. Telematics improves accuracy, because mileage and engine hours arrive automatically and fault codes can raise issues before a driver notices. Whip Around names GPS Insight, Azuga, Platform Science and EROAD as integrations, and Geotab and Motive provide diagnostics inside their own platforms. If you already pay for telematics, check which maintenance tool reads its data, and whether that connection costs extra. If you do not, a maintenance tool alone is a legitimate and cheaper first step."}],"how_to_choose":["First, decide who the work order lives with. If your own technicians close jobs, favour a tool with a strong mobile app and parts tracking. If you send vehicles to outside shops, favour one that records external service and cost per vehicle, as Fleetio describes with its Maintenance Shop Network.","Second, price the plan that has the features you need, not the entry card. On the pages we read, parts inventory, scheduling by meter, or PM scheduling sit on the second or third tier at MaintainX, UpKeep and Limble.","Third, count users and vehicles. Per-user tools reward small teams with large fleets, and per-vehicle tools reward the opposite.","Fourth, test the failure path in the demo: report a defect from a driver account, watch it become a work order, assign it, add a part, close it, and open the cost report. If any step needs a workaround, that is how your team will experience the tool every day.","Finally, ask for export rights in writing. Service history is the asset you are building, and you should be able to take it with you."],"faqs":[{"q":"How much does fleet maintenance software cost?","a":"On the pages we opened, published prices ran from free to $75 per user per month. MaintainX lists a free Basic plan, Essential at $20 (annual) or $25 (monthly) and Premium at $65 or $75 per user per month. Fiix lists a Free plan, Basic at $45 and Professional at $75 per user per month. UpKeep lists Essential at $24 and Premium at $55 per user per month. Simply Fleet lists $3 and $5 per vehicle per month on its plan cards. Fleetio, Limble, Whip Around, RTA Fleet360, Chevin FleetWave, Geotab and Motive showed no price on the pages we could read, so quote only."},{"q":"Is there a free fleet maintenance software?","a":"Two of the vendors we read have a permanent free plan: MaintainX Basic and Fiix Free. MaintainX Basic includes unlimited work orders and requester users with only 2 active repeating work orders. Fiix Free includes unlimited work orders, 25 active PMs and unlimited parts and supplies, for limited users. UpKeep and Simply Fleet offer trials rather than free plans, and Simply Fleet's page mentions a free trial for up to 5 vehicles with no credit card. A free plan is a good way to test your own data, but check the caps before moving the whole fleet onto it."},{"q":"Can I use a general CMMS for a vehicle fleet?","a":"Yes, with caveats. Fiix, UpKeep, Limble and MaintainX all handle work orders, PMs and parts for any asset. They may lack structure built for vehicles: schedules tied to the odometer through a telematics unit, driver inspections in the DVIR style, history by VIN, and fuel logging. On the pages we read, MaintainX mentions a fleet DVIR integration and a fleet maintenance industry page, and Limble lists meter and threshold scheduling. Ask each vendor to show a vehicle, not a pump, in the demo."},{"q":"How long does implementation take?","a":"We did not find onboarding times stated on the vendor pages we read, so we do not publish figures. Your own timeline depends on how clean your asset list is. A reasonable plan is to load the vehicles, build five to ten of your most common PM templates, pilot with one location or crew, and expand once technicians use it unprompted. Ask each vendor for their implementation timeline in writing."},{"q":"What happens to my data if I leave?","a":"Export terms were not stated on the pages we read, so we cannot rate them. Before you sign, ask whether you can export work orders, PM history, parts and inspection records in a usable format such as CSV, and whether export is available on every plan or only the top tier."},{"q":"Should a small fleet pay for an enterprise plan?","a":"Rarely. Enterprise tiers on the pages we read add features such as SSO, multi-site management, custom permissions and audit trails. They matter to a multi-location operation with security review but do little for a ten-vehicle shop. The middle plan is usually where PM scheduling, parts and inspections land, and it is the one to price carefully."}],"honest_disclosures":["Every price and feature in this list comes from a vendor page opened on 2026-10-12. If a page returned an error, redirected, or showed no number, we say so and publish no price. We did not use review sites for facts.","Several important vendors could not be read in full. Fleetio's pricing page returned HTTP 403; the Fleet Complete, Dossier, Samsara and Verizon Connect maintenance pages were blocked, missing or had an expired certificate when we tried, so they are not ranked.","Founding year, headquarters, headcount and funding weren't read on the vendor pages, so those fields are left empty rather than filled in from memory.","Prices differ in unit: per user for MaintainX, UpKeep and Fiix, per vehicle for Simply Fleet. They're not directly comparable, so price them at your own fleet size. MaintainX's annual prices are used as the lower bound of its range.","Simply Fleet's pricing page conflicts with itself ($3 and $5 on the cards, $2 and $4 in the FAQ) and mentions a price change on 15 September 2026. Confirm the figures in writing before relying on them.","Scores are an AI editorial judgement against the published rubric, using only the pages we read. Entries without published prices score lower on Pricing Transparency by design. That's a statement about the page, not the product.","No vendor has paid for placement. Scores are not a measure of customer satisfaction."],"glossary":{"term":"CMMS","definition":"A computerized maintenance management system: software that records assets, schedules preventive maintenance, manages work orders and tracks parts and labour. Fleet maintenance software is either a CMMS configured for vehicles, or a fleet-specific system built around the same core functions.","synonyms":["Maintenance management software","Work order software","Preventive maintenance software"],"faq":[]},"entries":[{"rank":1,"name":"MaintainX","url":"https://www.getmaintainx.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Operations managers who want a maintenance tool built around work orders, with a free entry plan, published per-user prices and a mobile app their technicians will open.","best_for_short":"Published pricing, free entry plan","pricing_band":"$ ($20 to $65 per user/month billed annually; free Basic plan)","score_out_of_94":8.7,"score_breakdown":{"Preventive Maintenance & Scheduling":8.8,"Work Orders & Shop Workflow":9,"Inspections & DVIR":8,"Parts & Inventory":8.5,"Pricing Transparency & TCO":9.2,"Integrations & Telematics Connectivity":8.5},"verdict":"MaintainX ranks first because it publishes a full price ladder, from a free Basic plan to Premium at $65 per user per month on annual billing, and puts maintenance triggered by meter readings, parts inventory, purchase orders and an open REST API on a plan you can buy without a sales call.","verdict_short":"Clearest price ladder and strongest work-order core.","praise":"Work orders are unlimited on every plan, including the free one, and requester accounts cost nothing, so drivers and shop staff can raise issues without adding licences.","praise_short":"Unlimited work orders and free requester accounts.","criticism":"The pricing page lists no fleet-specific features in its plans. Fleet only shows up as an industry page and a DVIR integration. Maintenance triggered by meter readings and parts inventory need Premium, and attaching procedures to work orders is capped at 2 on Basic and 3 on Essential.","criticism_short":"Not fleet-native, and key features sit on Premium.","sources_pending":["https://www.getmaintainx.com/pricing, accessed 2026-10-12"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":20,"price_max":65,"currency":"USD","free_tier":true,"setup_fee":null,"integrations":["Open REST API (Premium)","Fleet DVIR integration (named on page)","IoT sensor integrations (Enterprise)"],"compliance":[],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":["Starting maintenance tracking with no budget","Getting technicians onto a mobile work order app","Knowing the per-user price before a demo"],"personas":["Operations Manager","Maintenance Supervisor"],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/1","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/1/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-1"},{"rank":2,"name":"Fiix","url":"https://www.fiixsoftware.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Maintenance teams that want a free CMMS to start, with unlimited parts inventory and a cheap step up to unlimited preventive maintenance.","best_for_short":"Free CMMS with an affordable step up","pricing_band":"$$ ($45 to $75 per user/month; free plan with limits)","score_out_of_94":8.3,"score_breakdown":{"Preventive Maintenance & Scheduling":8.4,"Work Orders & Shop Workflow":8.5,"Inspections & DVIR":7.8,"Parts & Inventory":8.5,"Pricing Transparency & TCO":9,"Integrations & Telematics Connectivity":7},"verdict":"Fiix is the best value general maintenance system on the list: the Free plan includes unlimited work orders, a mobile app and unlimited parts inventory, and Basic at $45 per user per month lifts the cap on preventive maintenance and adds pass/fail inspection.","verdict_short":"Strong free plan and clear per-user prices.","praise":"The Free plan carries 25 active preventive maintenance schedules and unlimited parts and supplies, enough to run a small shop for real before paying.","praise_short":"Unlimited parts on the free plan.","criticism":"Fiix is a general CMMS and its pricing page does not describe vehicle-specific features. The page's feature table is also inconsistent about purchasing and RFQs, and Fiix MAX and operator licences are quote-only add-ons.","criticism_short":"General CMMS, not vehicle-specific.","sources_pending":["https://www.fiixsoftware.com/pricing/, accessed 2026-10-12"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":45,"price_max":75,"currency":"USD","free_tier":true,"setup_fee":null,"integrations":[],"compliance":[],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":["Running in-house and outsourced service together","Approving work orders and tracking cost per vehicle","Replacing paper inspection forms"],"personas":["Fleet Manager","Shop Foreman"],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/2","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/2/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-2"},{"rank":3,"name":"UpKeep","url":"https://www.upkeep.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Small to mid-sized maintenance teams that want a low published price per user and a free trial without a credit card.","best_for_short":"Low entry price, free trial","pricing_band":"$ ($24 to $55 per user/month)","score_out_of_94":8.3,"score_breakdown":{"Preventive Maintenance & Scheduling":8.2,"Work Orders & Shop Workflow":8.8,"Inspections & DVIR":7.8,"Parts & Inventory":8,"Pricing Transparency & TCO":9,"Integrations & Telematics Connectivity":7.5},"verdict":"UpKeep delivers unlimited work orders from $24 per user per month, with PM scheduling, custom checklists and parts inventory with costing at the $55 Premium tier. It sits below Fiix and MaintainX only because there's no permanent free plan and no fleet-specific feature list on the page.","verdict_short":"Cheap entry and solid work orders, but no free tier.","praise":"View-only, requester and third-party users don't need a paid licence, so contractors and drivers can be added without raising the bill.","praise_short":"Free requester and view-only users.","criticism":"The $24 Essential plan lists no PM scheduling, checklists or parts inventory. All three start at $55 Premium. Professional and Enterprise are quote-only. The page doesn't say whether the listed prices assume annual billing.","criticism_short":"PM, checklists and parts need the $55 plan.","sources_pending":["https://www.upkeep.com/pricing, accessed 2026-10-12 (redirected from onupkeep.com/pricing)"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":24,"price_max":55,"currency":"USD","free_tier":false,"setup_fee":null,"integrations":[],"compliance":[],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":["Moving off spreadsheets with a free plan","Adding unlimited PM schedules cheaply","Tracking parts without a per-part fee"],"personas":["Maintenance Manager","Small Fleet Owner"],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/3","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/3/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-3"},{"rank":4,"name":"Fleetio","url":"https://www.fleetio.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Fleets that run or outsource their own service and want maintenance, inspections and parts in one fleet-native system.","best_for_short":"Fleet-native maintenance suite","pricing_band":"Pricing not published, quote only","score_out_of_94":8.3,"score_breakdown":{"Preventive Maintenance & Scheduling":8.5,"Work Orders & Shop Workflow":9.2,"Inspections & DVIR":9,"Parts & Inventory":8.8,"Pricing Transparency & TCO":5.5,"Integrations & Telematics Connectivity":8},"verdict":"Fleetio is the strongest fleet-native option here: its own homepage covers work orders to plan, schedule and approve service, inspection forms, parts inventory and a Maintenance Shop Network. It ranks below the leaders mainly because the pages we could open show no price.","verdict_short":"Deepest fleet-native feature set, no public price.","praise":"The homepage states 1,300,000+ powered fleet assets and a 4.8/5 rating from 1,000+ reviews, and describes managing maintenance in-house, outsourced or both.","praise_short":"Handles in-house and outsourced service.","criticism":"The pricing page returned HTTP 403 when opened, and the homepage links to pricing without showing a figure, so we can't state a cost. The homepage also doesn't name specific telematics partners.","criticism_short":"No price we could verify.","sources_pending":["https://www.fleetio.com, accessed 2026-10-12","https://www.fleetio.com/pricing, accessed 2026-10-12 (HTTP 403, not readable)"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":null,"price_max":null,"currency":"USD","free_tier":null,"setup_fee":null,"integrations":[],"compliance":["Inspections (forms)"],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/4","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/4/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-4"},{"rank":5,"name":"Limble CMMS","url":"https://limble.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Teams that need PM triggered by meter readings, inspection checks and detailed parts control, and will accept a calculated quote rather than a posted price.","best_for_short":"Deep PM and parts, price only by quote","pricing_band":"Pricing not published, quote only","score_out_of_94":8.2,"score_breakdown":{"Preventive Maintenance & Scheduling":9,"Work Orders & Shop Workflow":8.8,"Inspections & DVIR":8.8,"Parts & Inventory":9,"Pricing Transparency & TCO":5.5,"Integrations & Telematics Connectivity":7},"verdict":"Limble has the most complete feature breakdown by plan of any vendor here: unlimited recurring PMs and an AI-powered PM builder on Standard, meter and threshold scheduling and inspection checks on Premium+, and QR-coded parts with min/max and stale thresholds. The price is only available through a calculator.","verdict_short":"Best PM and parts depth, price behind a calculator.","praise":"Premium+ adds procedures with inspection checks, automated corrective actions and part QR codes. Enterprise adds cycle counts, bulk reordering and transfers between locations.","praise_short":"Inspection checks and parts QR codes.","criticism":"No price, billing unit or free trial appears on the page. Each plan sends you to a Calculate my price tool. Parts inventory is not included on Standard, and Standard allows only 3 work orders a month with attached procedures.","criticism_short":"No price shown, no parts on Standard.","sources_pending":["https://limble.com/pricing, accessed 2026-10-12 (redirected from limblecmms.com/pricing)"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":null,"price_max":null,"currency":"USD","free_tier":null,"setup_fee":null,"integrations":[],"compliance":["Inspection checks (Premium+)"],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/5","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/5/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-5"},{"rank":6,"name":"Whip Around","url":"https://whiparound.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Fleets that start from the driver walkaround and want inspections, work orders and compliance workflows in one place.","best_for_short":"Inspection-first fleet maintenance","pricing_band":"Pricing not published, quote only","score_out_of_94":7.8,"score_breakdown":{"Preventive Maintenance & Scheduling":8.5,"Work Orders & Shop Workflow":8.5,"Inspections & DVIR":9.2,"Parts & Inventory":6,"Pricing Transparency & TCO":5.5,"Integrations & Telematics Connectivity":8.8},"verdict":"Whip Around is the pick if you want to start from inspections: customizable digital inspections, AI-assisted photo review, work orders, service schedules and DOT, state and company compliance workflows, with services triggered by mileage or engine hours from connected telematics.","verdict_short":"Best starting point for maintenance that starts with DVIR data.","praise":"Named integrations include GPS Insight, Azuga, Platform Science and EROAD, and the page describes shop management with labor tracking, scheduling, approvals and billing.","praise_short":"Named telematics integrations and shop tools.","criticism":"The homepage links to a pricing page but shows no plan names or prices, and it doesn't mention parts inventory, which is a gap for fleets that stock their own parts. The free trial length isn't stated.","criticism_short":"No price, no parts mention.","sources_pending":["https://whiparound.com, accessed 2026-10-12","https://whiparound.com/pricing, accessed 2026-10-12 (no prices shown in readable content)"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":null,"price_max":null,"currency":"USD","free_tier":null,"setup_fee":null,"integrations":["GPS Insight","Azuga","Platform Science","EROAD"],"compliance":["DOT, state and company compliance workflows"],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/6","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/6/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-6"},{"rank":7,"name":"RTA Fleet360","url":"https://www.rtafleet.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Public sector and municipal fleets with in-house shops, motor pools and fuel systems to tie together.","best_for_short":"Public sector fleet management information system","pricing_band":"Pricing not published, quote only","score_out_of_94":7.5,"score_breakdown":{"Preventive Maintenance & Scheduling":7.5,"Work Orders & Shop Workflow":8,"Inspections & DVIR":8,"Parts & Inventory":8.5,"Pricing Transparency & TCO":5,"Integrations & Telematics Connectivity":8},"verdict":"RTA Fleet360 is a fleet management information system aimed mainly at public sector fleets, with modules for Maintenance & Repair, Driver & Technician Inspections, Parts & Inventory, Service Requests, Motor Pool, Fuel and Budget & Cost Management.","verdict_short":"Built for government shops and motor pools.","praise":"The page claims 750+ public sector fleets and a 4.5/5 average rating across Google, G2 and Capterra, and one customer reports automatic parts usage tracking and reorder triggers.","praise_short":"Wide module list for public fleets.","criticism":"No prices are shown. The page doesn't describe a dedicated preventive maintenance module or detail work orders, and tires aren't mentioned.","criticism_short":"PM and work orders not detailed on the page.","sources_pending":["https://www.rtafleet.com, accessed 2026-10-12"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":null,"price_max":null,"currency":"USD","free_tier":null,"setup_fee":null,"integrations":["FuelMaster","NAPA IBS"],"compliance":["DOT inspection records (customer testimonial)"],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/7","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/7/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-7"},{"rank":8,"name":"Chevin FleetWave","url":"https://www.chevinfleet.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Mixed or multi-country fleets that want a configurable platform with a technician app and driver requests.","best_for_short":"Configurable platform with technician app","pricing_band":"Pricing not published, quote only","score_out_of_94":7,"score_breakdown":{"Preventive Maintenance & Scheduling":7,"Work Orders & Shop Workflow":7,"Inspections & DVIR":6.5,"Parts & Inventory":8,"Pricing Transparency & TCO":5.5,"Integrations & Telematics Connectivity":8},"verdict":"FleetWave from Chevin pairs a Technician App and Driver App with a central system that tracks vehicle health, schedules maintenance and manages parts inventory, sold as two per-vehicle monthly plans, Core and Advanced.","verdict_short":"Technician and driver apps, plans quote only.","praise":"Drivers can request maintenance through the platform, technicians get an app for assigned tasks, and Smart Integrate and a FleetWave Store of prebuilt content are listed.","praise_short":"Driver requests and technician app.","criticism":"The page names two plans priced per vehicle per month but gives no figures. It never uses the terms preventive maintenance, work orders or inspections, so we can't confirm those from this page.","criticism_short":"Key maintenance terms absent from the page.","sources_pending":["https://www.chevinfleet.com, accessed 2026-10-12"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":null,"price_max":null,"currency":"USD","free_tier":null,"setup_fee":null,"integrations":["Smart Integrate","Third-party integrations (unnamed)"],"compliance":[],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/8","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/8/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-8"},{"rank":9,"name":"Geotab","url":"https://www.geotab.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Fleets already running Geotab telematics that want its diagnostics driving work orders in the same system.","best_for_short":"Telematics-driven maintenance add-on","pricing_band":"Pricing not published, quote only","score_out_of_94":6.8,"score_breakdown":{"Preventive Maintenance & Scheduling":7.8,"Work Orders & Shop Workflow":8.5,"Inspections & DVIR":6.5,"Parts & Inventory":5,"Pricing Transparency & TCO":5,"Integrations & Telematics Connectivity":7},"verdict":"Geotab's maintenance page covers work orders, recurring schedules and reminders, remote engine-fault monitoring prioritized by severity, predictive maintenance and cost reports, across 15,000+ makes and models including hybrid and electric vehicles.","verdict_short":"Strong diagnostics, weaker shop and parts tooling.","praise":"Faults are prioritized by severity, requests can become work orders, and mechanics see role-relevant data to spot parts or repair delays.","praise_short":"Diagnostics feed straight into work orders.","criticism":"No price is published for the maintenance product, only Get pricing links. The page describes no parts inventory or inspection forms.","criticism_short":"No parts or inspection detail, needs Geotab hardware.","sources_pending":["https://www.geotab.com/fleet-management-solutions/fleet-maintenance/, accessed 2026-10-12"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":null,"price_max":null,"currency":"USD","free_tier":null,"setup_fee":null,"integrations":[],"compliance":[],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/9","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/9/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-9"},{"rank":10,"name":"Motive","url":"https://gomotive.com","founded":null,"hq":null,"team_size_band":null,"best_for":"Fleets already on Motive for ELD and tracking that want inspection forms and service reminders without a second tool.","best_for_short":"Inspection forms plus service reminders","pricing_band":"Pricing not published, quote only","score_out_of_94":6,"score_breakdown":{"Preventive Maintenance & Scheduling":6.5,"Work Orders & Shop Workflow":6,"Inspections & DVIR":7.5,"Parts & Inventory":4.5,"Pricing Transparency & TCO":5,"Integrations & Telematics Connectivity":6.5},"verdict":"Motive's fleet management page offers customizable inspection forms by vehicle type, automatic service reminders, diagnostic trouble codes, and OEM data such as oil life and tire pressure on compatible vehicles. It's a maintenance feature set built into a telematics product, rather than a standalone maintenance system.","verdict_short":"Maintenance as a telematics add-on.","praise":"Drivers complete an electronic DVIR, and managers can pull maintenance inspection history and vehicle utilization reports.","praise_short":"Electronic DVIR and inspection history.","criticism":"The page doesn't describe PM scheduling, work orders or parts inventory in detail, and it publishes no prices. It points to a separate maintenance page and sales.","criticism_short":"No work order or parts detail on the page.","sources_pending":["https://gomotive.com/products/fleet-management/, accessed 2026-10-12"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry; none observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":null,"price_max":null,"currency":"USD","free_tier":null,"setup_fee":null,"integrations":[],"compliance":["Electronic DVIR"],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/10","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/10/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-10"},{"rank":11,"is_wildcard":true,"name":"Simply Fleet","url":"https://www.simplyfleet.app","founded":null,"hq":null,"team_size_band":null,"best_for":"Small fleets of a few vehicles to a few dozen that want preventive maintenance, inspections and fuel logs for a few dollars per vehicle per month.","best_for_short":"Per-vehicle maintenance at a few dollars a month","pricing_band":"$ ($3 to $5 per vehicle/month; see disclosure on conflicting figures)","score_out_of_94":null,"verdict":"Simply Fleet charges per vehicle rather than per user, which suits a small fleet with many drivers and few managers. Essential ($3 per vehicle per month) covers preventive maintenance, inspections and fuel; Advanced ($5) adds work orders and parts inventory.","verdict_short":"Per-vehicle pricing for small fleets.","praise":"A free trial for up to 5 vehicles needs no credit card, and annual billing is described as two months free.","praise_short":"Free trial for up to 5 vehicles.","criticism":"The pricing page contradicts itself: the plan cards show $3 and $5 per vehicle per month while the FAQ says $2 and $4, and the page says pricing changes on 15 September 2026, a date already past at the time we read it. Work orders are not on the Essential plan.","criticism_short":"Conflicting prices on the page, and no work orders on Essential.","sources_pending":["https://www.simplyfleet.app/pricing, accessed 2026-10-12"],"risk_signals":{"level":"none","checked":"2026-10-12","summary":"No risk-signal search was run for this entry. None observed on the vendor pages read on 2026-10-12.","signals":[]},"price_min":3,"price_max":5,"currency":"USD","free_tier":false,"setup_fee":null,"integrations":["Telematics add-on","WEX Fuel Card add-on"],"compliance":["Vehicle inspections with signatures"],"regions":[],"onboarding_days":null,"min_team_size":null,"max_team_size":null,"unrated":true,"wildcard_model":{"version":"wildcard-v2.0","verdict":"This is the cheapest way I have found to put real maintenance schedules and inspections on a small fleet without paying per user.","signals":[{"metric":"under_the_radar","reading":"strong","note":"The pricing page offers scheduling, inspection forms with signatures, fuel logging and parts inventory at $3 to $5 per vehicle per month, which is a lot of function for a product with no price anywhere near the per-user tools."},{"metric":"impact_density","reading":"exceptional","note":"Five vehicles cost $15 a month on Essential or $25 on Advanced according to the plan cards, against $24 to $75 per user per month on the per-user tools ranked above."},{"metric":"category_fit_anomaly","reading":"strong","note":"Pricing is per vehicle, not per user, so a fleet with 40 drivers and one manager is not penalised for seats."},{"metric":"ceiling_distance","reading":"notable","note":"The page lists add-ons for telematics, fuel cards and small tools but no multi-site or enterprise tier, so a growing shop will reach the ceiling sooner than on Limble or MaintainX."},{"metric":"price_integrity_under_growth","reading":"mixed","note":"The page states conflicting prices in its cards and FAQ and announces a price change on 15 September 2026, so the bill at renewal needs confirming in writing."}],"right_for":"The owner of a 10 to 40 vehicle service or delivery fleet who needs PM reminders and signed inspections now and has no maintenance planner.","wrong_for":"A multi-site operation or public fleet that needs a technician app, cycle counts and purchase orders.","computed":"2026-10-12"},"problems_solved":[],"personas":[],"_entry_api":"https://topelevens.com/api/lists/fleet-maintenance-software/11","_entry_md":"https://topelevens.com/api/lists/fleet-maintenance-software/11/md","_anchor":"https://topelevens.com/fleet-maintenance-software#rank-11"}]}