# BigTime vs Scoro vs Kantata: 11 Best Professional Services Automation Software 2026 > For most United States consultancies and engineering firms, BigTime is the best professional services automation software on this page: it names work in progress synced to the ledger, live margin, billable utilization and days sales outstanding, and connects by name to QuickBooks, Sage Intacct, Xero and NetSuite, from $20 a user a month. Scoro prints the clearest full price, $17 to $57 a user. Productive is the cheapest live margin at $25 a seat. Kantata names live forecasts and receivables and prints no price. Only four of the ten name work in progress or receivables at all. - URL: https://topelevens.com/professional-services-automation-software - Last verified: 2026-10-07 - Methodology: https://topelevens.com/methodology - JSON: https://topelevens.com/api/lists/professional-services-automation-software · CSV: https://topelevens.com/api/lists/professional-services-automation-software/csv ## Ranking ### #1 BigTime · 8.2/9.4 - Best for: A United States consultancy, engineering or accounting firm of 10 to 200 people that keeps its books in QuickBooks, Sage Intacct, Xero or NetSuite and wants work in progress, margin and utilization to reach the ledger without a month end export. - null · founded null · $$ (Essentials starts at $20 per user a month; Advanced, Premier and Enterprise publish no price) - BigTime wins this page because it names more of a managing partner's live numbers than any other product here and then says where they go. Its homepage reads: budget vs actuals tracked in real time, WIP accounting syncs straight to your GL, live margin from first draft to final SOW, billable utilization and average DSO. Work in progress and days sales outstanding are the two numbers a services firm usually waits for month end to see, and BigTime is one of only three vendors on this list that names WIP at all. The integrations page names QuickBooks Online and Desktop, Sage Intacct, Xero, NetSuite, Microsoft Dynamics GP, Salesforce, HubSpot, BambooHR and Jira, so the join to the books is named rather than promised. The one printed price is Essentials at $20 per user a month. By our arithmetic that is $2,400 a year for ten people. - Pro: BigTime says roughly 2,000 of its customers run an active QuickBooks integration, about 75 percent of them, which tells a small firm it will not be the odd one out. The integration list is the widest on this page for accounting systems: QuickBooks, Sage Intacct, Xero, NetSuite and Dynamics GP. It claims 3,000+ professional services firms, 80K+ daily users and 47 average days from contract to go live, all vendor figures. - Con: The $20 price buys Essentials, and the pricing page lists Standard Dashboards under Advanced, which prints no price. Project Budgeting and the Sage Intacct connector sit in Premier, also unpriced. So the live dashboard this page ranks it first for costs more than $20, and you have to ask how much. The homepage calls the Expense Agent available now while the pricing page marks it coming soon. The outcome ranges, 8 to 12 points of billable utilization and 15 to 20 percent higher project margins, are vendor claims with no method published. - Risk signals (none, checked 2026-10-07): Live product. Essentials from $20 per user a month, Standard Dashboards listed under Advanced, Project Budgeting and the Sage Intacct connector under Premier, and the agents marked coming soon read on bigtime.net/pricing on 7 October 2026. The WIP, live margin, utilization and DSO wording and the 3,000+ firms claim read on bigtime.net the same day. projectorpsa.com now redirects to bigtime.net/projector, BigTime Enterprise PSA. No adverse public signals found. ### #2 Scoro · 7.9/9.4 - Best for: A consultancy, agency or architecture practice of 10 to 100 people that wants quotes, time, resourcing and billing in one system with a price it can see before a call. - null · founded null · $$ (Time billing $17, Projects and Resources $29, Quote to Cash $29, End to end $57 per user a month on monthly billing; 13 to 17 percent off annually; 5 seat minimum) - Scoro prints the clearest full price on this page. Every combination is listed in US dollars per user a month: $17 for time and billing, $29 for projects and resources, $29 for quote to cash, $57 for the end to end suite, with 13 to 17 percent off for annual billing, a five seat minimum and a 14 day trial with no card. The homepage promises a complete overview of your projects and performance in real time and asks which clients, projects, services or teams are profitable and which are eating into your margins. That is the managing partner's question in the vendor's own words. Xero, QuickBooks and Sage Intacct are named. By our arithmetic, ten people on the end to end suite is $6,840 a year on monthly billing, before the annual discount. - Pro: It is one of only two products here with a published price for the full suite, not just an entry tier. Onboarding is stated as well: self onboarding is free for teams up to 15, and an assisted package covers up to 25 people. Scoro says it scales from 10 to a 500 person, multi entity organization and claims 1000+ professional services companies, a vendor figure. - Con: Scoro names margin and profitability but not work in progress, backlog or receivables on the pages read. A ten person firm pays the five seat minimum on two apps at least, because the platform fee includes two core apps by default. The DGA Group figures it quotes, utilization up 20 percent and project profitability up 33 percent, come from a customer quote with no method. Several of the 35+ extras are priced separately. - Risk signals (none, checked 2026-10-07): Live product. USD prices of $17, $29, $29 and $57 per user a month, the 13 to 17 percent annual discount, the five seat minimum and the 14 day trial read in the raw HTML of scoro.com/pricing on 7 October 2026. The real time overview and profitability wording, the 10 to 500 person range and the 1000+ companies claim read on scoro.com the same day. No adverse public signals found. ### #3 Productive · 7.7/9.4 - Best for: An agency or consultancy of 5 to 50 people that wants profitability and utilization live for the lowest printed price on this page, and can live without forecasting until it upgrades. - null · founded null · $ (Essential $10 a seat yearly or $12 monthly; Professional $25 yearly or $29 monthly; Ultimate is a quote; 3 seat minimum) - Productive puts the live number in the headline. Its homepage says profitability in real time and key company metrics available in real time, and names utilization and profit tracking, revenue recognition and invoiced revenue by month. It connects by name to QuickBooks, Xero, Sage, Exact, Visma, Fortnox and Twinfield on the books side and HubSpot on the sales side. The rendered pricing page shows Essential at $10 a seat billed yearly and Professional at $25, with a three seat minimum and a 14 day trial with no card. By our arithmetic ten people on Professional is $3,000 a year. That is the cheapest route on this page to a live margin. - Pro: The low price does not cost you the books connection: QuickBooks and Xero are named on the homepage, and NetSuite invoice export on the integrations page. A 50 percent discount for nonprofits and volume pricing from 50 users are both printed. Productive claims 2,000+ companies, a vendor figure. - Con: Revenue forecasting and the Scenario Builder sit in Ultimate, which has no price, and the pricing page puts the HubSpot integration there too. The page states its own prices two ways: the rendered page shows $10 and $25, the static comparison table shows $9 and $24 billed yearly, and one tile reads $10 a seat but $90 a month for 10 users. Salesforce is not named. Work in progress and receivables are not named either. - Risk signals (none, checked 2026-10-07): Live product. Essential $10 yearly or $12 monthly, Professional $25 or $29, three seat minimum, 14 day trial, read on productive.io/pricing on 7 October 2026 directly and through a rendering proxy; the static table on the same page shows $9 and $24. Real time profitability wording, the integrations and the 2,000+ companies claim read on productive.io the same day. No adverse public signals found. ### #4 Teamwork.com · 7.5/9.4 - Best for: A US marketing, creative or digital agency, or a small consultancy, that wants project cost and margin live and already runs QuickBooks, Xero or NetSuite. - null · founded null · $ (Free up to 5 users; Basics $9.99 per user a month billed yearly, minimum 3; Accelerate $24.99, minimum 5; Optimize and Enterprise are a quote) - Teamwork.com writes the argument this page is built on in its own homepage copy: stop finding out about lost margin at month end, get real time cost and profitability instead. It names real time cost and margin per project, real time budgets and profitability, and workload and capacity, and it says your finance systems stay as they are. QuickBooks, Xero, NetSuite, HubSpot and Salesforce are named. The pricing page prints Basics at $9.99 and Accelerate at $24.99 per user a month billed yearly, with a free plan for up to five users and a 14 day trial. By our arithmetic ten people on Accelerate is $2,998.80 a year. - Pro: The free plan and the low entry price make it the easiest product here to test with real projects before anyone signs. The finance line, your finance systems stay as they are, is the right promise for a firm that does not want to change accounting systems to get a live margin. Teamwork.com claims 20,000+ firms, a vendor figure. - Con: It is a project platform first. Work in progress, backlog and receivables are not named, so ask which tier carries the profitability reports before you buy. The pricing page's structured data still lists a Grow plan at $19.99 that the visible page does not show. The homepage fetch showed euro prices for one reader, so check the currency on the order form. The 23 percent utilization gain and 430 percent return figures are vendor claims with no method. - Risk signals (none, checked 2026-10-07): Live product. Free, Basics $9.99 and Accelerate $24.99 per user a month billed yearly read in the visible text of teamwork.com/pricing on 7 October 2026; the same page's structured data lists a Grow (Annual) plan at $19.99. The lost margin at month end line and real time cost and margin per project read on teamwork.com the same day. No adverse public signals found. ### #5 Kantata · 7.3/9.4 - Best for: A US consultancy, IT services or agency group of 100 people or more that forecasts from pipeline as well as delivery and needs QuickBooks, NetSuite or Sage Intacct joined to Salesforce. - null · founded null · $$$ (no price published; plans tailored by company size after a form) - Kantata names the forward looking numbers better than anyone on this page. Its homepage says forecast using live project and pipeline data and instant margin and risk clarity, and its financial management page names real time visibility into current forecasts and revenue, monitoring revenue, margins and fees, timely accounts receivable and BI dashboards for real time insights. Receivables is a number most PSA vendors leave out. The integrations page names QuickBooks, NetSuite, Sage Intacct and Salesforce, plus MuleSoft, Workato and over 1,200 prebuilt connectors. It would rank higher if it printed a price. It prints none. - Pro: The pipeline line matters for a services firm, because next quarter's utilization is set by deals that have not closed yet, and Kantata is the only vendor here that says it forecasts from both. Named customers on the homepage include Deloitte, Sage and Hitachi. It shipped Agent Studio in September 2026, by its own press page. - Con: No price, no plan names and no trial: the pricing page is a form to a PSA advisor. An IDC excerpt on its own homepage places it for mid market and enterprise services firms, so a 20 person consultancy is outside the stated fit. A separate Kantata on Salesforce product sits in the footer, so ask which one you are being quoted. The 33 percent increase in on time delivery and the case study figures are vendor claims. - Risk signals (none, checked 2026-10-07): Live product. No price on kantata.com/pricing on 7 October 2026. Real time forecast, revenue, margin and accounts receivable wording read in the raw HTML of kantata.com/psa/financial-management-software the same day; QuickBooks, NetSuite, Sage Intacct and Salesforce on kantata.com/psa/integrations. Several older Kantata addresses returned 404. No adverse public signals found. ### #6 Rocketlane · 7/9.4 - Best for: A US software company's implementation or onboarding team, or a services firm that delivers software rollouts, that wants margin and utilization live and the customer inside the same project. - null · founded null · $$ (Standard $49 and Premium $69 per team member a month billed annually, 5 member minimum; AI Fills $29 a user; Enterprise is a quote; implementation charged extra) - Rocketlane says real time margins as work unfolds and real time insights into project bottlenecks, financials, utilization and customer sentiment. It prints its price: $49 per team member a month on Standard, $69 on Premium, both billed annually with a five member minimum and a 14 day trial. The catch for a managing partner is that utilization tracking, margins and profitability, revenue recognition and the project profitability report are all Premium features. By our arithmetic ten people on Premium is $8,280 a year. It also names HubSpot, Jira, Slack and, on Premium, Salesforce, but no accounting system. - Pro: It is the only product here built around the client sitting inside the project, which suits a firm whose revenue depends on getting a customer live. It says it has run 100+ migrations including from Kantata and Certinia. Named customers include Observe.AI, SupportLogic and GoCardless. - Con: No QuickBooks, Xero or NetSuite is named, so the live margin stops short of the books. Implementation packages are charged extra and not priced. The resourcing agents are marked coming soon. GoCardless appears with 59 percent faster time to value on the homepage and 20 percent on the pricing page. Work in progress is not named. - Risk signals (none, checked 2026-10-07): Live product. $49 and $69 per team member a month billed annually with a five member minimum, AI Fills $29, and implementation charged extra, read in the raw HTML of rocketlane.com/pricing on 7 October 2026. Real time margin wording read on rocketlane.com the same day. No adverse public signals found. ### #7 Unanet ERP for AE · 6.9/9.4 - Best for: A US architecture or engineering firm, or a government contractor, that wants backlog, WIP and utilization on one dashboard and is ready to replace its accounting system to get it. - null · founded null · $$$ (no price published; unanet.com/pricing returned 404) - Unanet names the deepest set of owner numbers on this page. Its analytics page promises real time visibility to the metrics that matter and lists profitability, growth rate, backlog, utilization and direct labor multiplier, and its sample dashboard shows WIP and unbilled. Backlog and WIP are the two numbers that tell an engineering principal what next quarter looks like and how much has been worked but not billed. It is an ERP, so the books are inside it rather than joined to it. It prints no price, which is what holds it at seven. - Pro: Direct labor multiplier is a number only an architecture and engineering vendor would think to put on a dashboard, and it shows the product was built for that trade. Unanet says it has 100+ pre built connectors and names Power BI, Tableau and Qlik for analysis. Named customers include Swinerton, Eskew Dumez Ripple, OHM and NewFields. - Con: No price anywhere. It replaces your accounting rather than joining to QuickBooks, so it is a bigger decision than a PSA. The connector names are images on its integrations page, so none could be read. The homepage says 4,200 customers and the about page says 4,000+. Firms outside architecture, engineering, construction and government contracting are not its stated market. - Risk signals (none, checked 2026-10-07): Live product. Real time visibility wording, profitability, backlog, utilization and direct labor multiplier, and WIP on the sample dashboard read in the raw HTML of unanet.com/erp-for-a-e/analytics-for-ae on 7 October 2026. unanet.com/pricing returned 404. Customer count stated as 4,200 on the homepage and 4,000+ on the about page. No adverse public signals found. ### #8 Deltek Polaris (formerly Replicon PSA) · 6.7/9.4 - Best for: An IT services or consulting firm that wants margin and work in progress live without buying a full ERP, especially one already on Deltek Vantagepoint or Costpoint. - null · founded null · $$$ (no price published; demo only) - Polaris says gain real time visibility into margins, work in progress and financial performance across every engagement, and keep projects and margins on track as work happens. Only three products here name WIP, and this is one. It is pitched at IT services and consulting firms of any size without the overhead of a full ERP, which is the right promise. The Replicon brand has been folded into Deltek: replicon.com now redirects to deltek.com. No price is printed, and the Polaris page names only Tableau and Power BI, so the join to your books is a question for the demo. - Pro: Revenue recognition aligned to ASC 606 and IFRS 15 is named, which matters to a firm with fixed fee work and an auditor. The Replicon time tracking page names SAP, ADP, Jira, Vantagepoint and Costpoint. - Con: No price and no trial. Accounting connectors are not named on the Polaris page. The improvement figures, 40 percent in time to hire, 20 percent in forecast accuracy and 16 percent in on time delivery, are attributed to firms running on the Deltek platform rather than to Polaris, and no method is given. - Risk signals (none, checked 2026-10-07): Live product under a changed brand. replicon.com, replicon.com/pricing and replicon.com/polaris-psa redirect to deltek.com/products/replicon on 7 October 2026, and the Deltek Replicon pricing address returned 404. Real time margin and work in progress wording read in the raw HTML of deltek.com/products/polaris the same day. No adverse public signals found. ### #9 PSOhub · 6.6/9.4 - Best for: A firm on HubSpot or Salesforce and QuickBooks or Xero that wants one PSA joined to both, at a printed price, and wants to trial it for a month. - null · founded null · $$ (Essentials $25, Professional $35, Enterprise $45 per user a month billed annually; $30, $40 and $50 monthly; volume pricing from 25 users) - PSOhub names more connectors on both sides of the join than anyone else on this page: HubSpot, Salesforce, Dynamics 365 and Pipedrive for sales, and QuickBooks, Xero, Sage, Exact Online and SAP Business One for the books, plus OData for Power BI, Qlik and Tableau. Prices are printed per user a month, $25, $35 and $45 billed annually, and the trial runs 30 days without a card, the longest here. By our arithmetic ten people on Professional is $4,200 a year. It lists utilization, profitability, margins and forecasts, but the real time wording could not be read on the pages, so it scores lower on the first test. - Pro: For a firm whose deals live in HubSpot and whose invoices live in QuickBooks, PSOhub names both ends of the join, which is the problem behind most month end delays. The 30 day trial is long enough to run a real month end through it. - Con: The live number is named less clearly than the connectors: no real time claim and no WIP could be read on the pricing or home page. The agentic analytics and scheduling features are Enterprise only. The 24 percent project performance and 73 percent less re entry figures are vendor claims with no method. Several named accounting systems, Exact Online, Twinfield, Moneybird and Bexio, are rarely used in the United States. - Risk signals (none, checked 2026-10-07): Live product. $25, $35 and $45 per user a month on annual billing and $30, $40 and $50 monthly, volume pricing from 25 users and the 30 day trial read in the raw HTML of psohub.com/pricing on 7 October 2026. The homepage is rendered by script and its wording was read through the fetch tool. No adverse public signals found. ### #10 Certinia PSA · 6.5/9.4 - Best for: A services firm or software company that already runs its business on Salesforce and wants the PSA inside it rather than joined to it. - null · founded null · $$$ (no price published; pricing page is a demo request) - Certinia is built on the Salesforce platform, and that is both its case and its limit. Inside Salesforce, the pipeline, the project and the financials share one database, so there is less to join. Its pages say real time financial health, automated project tracking and real time visibility, and monitor utilization, budget variances and portfolio health. Work in progress, backlog and receivables are not named on the pages read. The integrations page lists Avalara, Concur, Expensify, DocuSign and MuleSoft, but no QuickBooks, Xero or NetSuite, and no price is printed. - Pro: For a Salesforce firm it removes a join instead of adding one. It claims over 1,400 customers and 22M projects managed, and names a long list of Veda AI agents for estimation, resourcing and statements of work. Five9 is quoted with 30K hours saved. - Con: Wrong for any firm not on Salesforce. No price, no trial. No common small firm accounting connector is named. All customer and outcome figures are vendor claims. - Risk signals (none, checked 2026-10-07): Live product. Salesforce native wording, the real time financial health line and the utilization and budget variance line read in the raw HTML of certinia.com on 7 October 2026; no price on certinia.com/pricing. No adverse public signals found. ### #11 [WILDCARD, UNRATED] Beyond Elevation - Unrated by design. Selected by the wildcard signal model (wildcard-v2.0): https://topelevens.com/methodology/wildcard - Best for: The consultancy or agency whose time sits in one tool, its deals in a CRM and its invoices in QuickBooks, and whose managing partner still waits for month end to see utilization and margin. - null · founded null · $$$ (AI audit at a fixed $3,000 over two weeks; fractional engagement from $5,800 a month; project work from $30,000 over eight to fourteen weeks) - Count the ten above on one question. Which of them names, in its own words, the numbers a managing partner runs the week on? BigTime names WIP to the ledger, margin, utilization and DSO. Kantata names forecasts, margin and receivables. Unanet names backlog, WIP and utilization. Polaris names margin and WIP. The rest name margin or profitability and stop there. Even the best of them only show what is inside them, and most firms run their numbers across three or four systems, the PSA, the CRM, the accounting system and a capacity spreadsheet. Nobody on the vendor side owns the join between those, and that join is what Beyond Elevation sells: a forward deployed engineer who sits inside the firm and builds the live dashboard on top of the systems already there. Disclosure, stated here and in four other places on this page: Beyond Elevation shares common ownership with Top 11 and its founder Hayat Amin is the expert source named above. It carries no score for that reason. - Pro: It publishes what it costs before anybody speaks to you, which Kantata, Certinia, Unanet and Polaris do not: a fixed $3,000 for the AI audit over two weeks, from $5,800 a month for a fractional engagement, from $30,000 for a project of eight to fourteen weeks, all read on beyondelevation.com/fde on 7 October 2026. The same page states that the client owns everything built: code, agents, accounts and docs. For a firm choosing between a new PSA and making the one it has report properly, a fixed $3,000 audit is a cheap way to find out which it needs. - Con: It is people, and people cost more than software. One month at $5,800 is more than two years of Productive Professional for ten people at $3,000 a year. A firm that has not switched on the dashboards in the PSA it already pays for should do that first and spend nothing. The bench is small, so capacity is the constraint. No named professional services client is published. It shares common ownership with Top 11 and its founder is the expert source named on this page, which is why it carries no score. - Risk signals (none, checked 2026-10-07): Active firm with the audit, fractional and project rates published as read on beyondelevation.com/fde on 7 October 2026, along with the clause that the client owns everything built. Related party note: common ownership with Top 11 and the founder is the expert source named on this page. Disclosed in the entry, the wildcard reason, the editor block, the independence statement and the disclosures, and it is the reason this entry is unrated. No adverse public signals found. ## FAQ **What is the best professional services automation software?** BigTime for most United States consultancies and engineering firms, because it names WIP synced to the ledger, live margin, utilization and DSO, and connects to QuickBooks, Sage Intacct, Xero and NetSuite, from $20 a user a month. Scoro prints the clearest full price. Kantata suits a larger firm and prints no price. **What is professional services automation software?** Software that runs the work a services firm sells: quotes, projects, resourcing, time, expenses and billing, with reporting on utilization and margin. The test on this page is whether it also shows the managing partner those numbers during the month, and whether it joins to the accounting system and the CRM. **What does PSA software do?** It records who worked on what, for which client, at what cost and rate, and turns that into invoices and margin. The better ones forecast capacity and revenue from booked work. Most leave work in progress and receivables to the accounting system, which is why the join to QuickBooks, Xero or Sage Intacct matters. **What is the best PSA software for small business?** One with a printed price and an accounting connector. Productive from $10 a seat with QuickBooks and Xero, Teamwork.com free to five users and $24.99 on Accelerate, BigTime Essentials from $20, Scoro from $17 with a five seat minimum, or PSOhub from $25 with a 30 day trial. **PSA vs ERP, what is the difference?** A PSA runs projects, time and billing and hands the results to the ledger. An ERP holds the ledger itself. Unanet and Deltek sell project based ERPs for architecture, engineering and government contractors. BigTime, Scoro and Productive are PSAs that connect to QuickBooks, Xero or Sage Intacct. **Kantata vs Certinia, which is better?** Certinia if your firm already runs on Salesforce, because it is built on that platform and removes a join. Kantata if you do not, because it connects to QuickBooks, NetSuite, Sage Intacct and Salesforce, and names live forecasts and receivables. Neither prints a price. **Rocketlane vs Kantata, which should I pick?** Rocketlane for a software company's implementation team that wants the customer inside the project and a printed price, $49 or $69 a member. Kantata for a consultancy or agency group that forecasts revenue from pipeline and needs the books joined. Rocketlane names no accounting system. **How much does Kantata cost?** Kantata publishes no price. Its pricing page on 7 October 2026 was a form, and it said plans are tailored to company size and goals by a PSA advisor. **Is Kantata part of Salesforce?** Nothing on Kantata's own pages read for this list says Salesforce owns it. Kantata connects to Salesforce and lists a separate product called Kantata on Salesforce. Certinia is the product on this page that is built on the Salesforce platform.