# The 11 Best Online Whiteboard Software Tools for Teams (2026)

> The best online whiteboard software for teams is Miro, followed by Mural and FigJam for their comprehensive collaboration features and deep integrations.

- URL: https://topelevens.com/whiteboard-software
- Last verified: 2026-06-28
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## Ranking

### #1 Miro · 9.3/9.4
- Best for: Teams needing the most versatile and integration-heavy platform for everything from brainstorming to detailed diagramming and workshop facilitation.
- San Francisco, USA & Amsterdam, Netherlands · founded 2011 · $$ ($10 to $20/user/mo)
- Miro is the best all-around online whiteboard due to its enormous template library (over 1,000 pre-built templates) and the most extensive set of third-party integrations, making it adaptable to nearly any team workflow.
- Pro: Its performance on complex boards with over 100 simultaneous collaborators is consistently smooth, a key differentiator for large-scale workshops.
- Con: The sheer volume of features can create a steep learning curve for new users, and its per-user pricing can become expensive for large teams, with the Business plan costing $20 per user per month.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #2 Mural · 9.1/9.4
- Best for: Enterprises and facilitators who need powerful, guided tools for running secure and structured design thinking workshops.
- San Francisco, USA · founded 2011 · $$ ($12 to $20/user/mo)
- Mural is the top choice for guided facilitation due to its superior workshop tools, including advanced voting systems, private mode, and summon features that give facilitators tight control over the session.
- Pro: Its Facilitator Superpowers™ toolset is unmatched, allowing presenters to easily guide hundreds of participants through a structured agenda.
- Con: The core whiteboarding experience feels slightly less fluid than Miro's for pure brainstorming, and its integration library, while strong, is not as extensive.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #3 FigJam · 8.8/9.4
- Best for: Design and product teams already using Figma who need a fast, simple, and deeply integrated whiteboard for brainstorming and design sprints.
- San Francisco, USA · founded 2021 · $ ($5 to $8/user/mo)
- FigJam is the best whiteboard for teams in the Figma ecosystem because its seamless integration allows for easily moving assets and ideas between design files (Figma) and brainstorming boards (FigJam).
- Pro: Its user interface is exceptionally clean and intuitive, allowing new users to become productive in under 5 minutes, and its performance is outstandingly fast.
- Con: Its feature set for advanced facilitation (like private voting or detailed templates) is limited compared to Miro and Mural, making it less suitable for complex, formal workshops.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #4 Lucidspark · 8.6/9.4
- Best for: Teams that need to transition fluidly from unstructured brainstorming to structured diagrams and process flows, especially those already using Lucidchart.
- South Jordan, USA · founded 2020 · $$ ($9 to $15/user/mo)
- Lucidspark stands out for its ability to organize chaotic ideas into structured diagrams and workflows, leveraging its deep integration with its sibling product, Lucidchart.
- Pro: The 'Tag' and 'Gather & Sort' features are powerful, allowing facilitators to quickly group and synthesize hundreds of sticky notes by theme or keyword automatically.
- Con: The core drawing and freeform annotation tools are less refined than competitors like Miro or FigJam, feeling more like a diagramming tool than a true whiteboard at times.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #5 Microsoft Whiteboard · 8.4/9.4
- Best for: Teams heavily invested in the Microsoft 365 ecosystem who need a simple, no-cost whiteboard solution that works natively within Teams and other Office apps.
- Redmond, USA · founded 2017 · Free (with M365 subscription)
- Microsoft Whiteboard's primary advantage is its seamless, native integration into the Microsoft Teams and 365 environment, making it the most convenient option for organizations running on Microsoft's stack.
- Pro: The ability to launch and co-edit a whiteboard directly within a Teams meeting with a single click is a major workflow advantage, with no extra logins or accounts needed.
- Con: It lacks the advanced features, extensive template libraries, and third-party integrations (outside of Microsoft) found in dedicated tools like Miro or Mural.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #6 Stormboard · 8.1/9.4
- Best for: Teams that need to turn brainstorming sessions into actionable reports and presentations quickly.
- Edmonton, Canada · founded 2011 · $$ ($10 to $17/user/mo)
- Stormboard's key strength is its powerful reporting engine, which can instantly export ideas from a board into polished documents like Word, PowerPoint, and Excel, saving hours of post-meeting transcription.
- Pro: Its unique 'one idea per index card' structure and section-based templates provide more organization than a typical infinite canvas, which is helpful for structured exercises.
- Con: The user interface feels dated compared to modern competitors, and the structured, section-based approach can feel restrictive for purely freeform creative brainstorming.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #7 Conceptboard · 7.9/9.4
- Best for: Teams looking for a secure, enterprise-ready whiteboard with a focus on centralized project content and asynchronous collaboration.
- Hamburg, Germany · founded 2010 · $$ ($7.50 to $12/user/mo)
- Conceptboard excels as a central hub for project visuals and feedback, offering strong features for asynchronous work like version history, board sections, and @-mentions that notify team members.
- Pro: Its security and data privacy options, including on-premise hosting and GDPR compliance from a German company, are significant draws for European and security-conscious enterprises.
- Con: The real-time collaboration experience and the number of available integrations are not as advanced as what Miro and Mural offer, making it better for documentation than live workshops.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #8 Klaxoon · 7.7/9.4
- Best for: Teams that need a suite of meeting engagement tools (polls, quizzes, surveys) in addition to a core whiteboard.
- Rennes, France · founded 2015 · $$ ($20/user/mo)
- Klaxoon is more than a whiteboard; it's a complete workshop platform that integrates brainstorming with other engagement activities like live polls and quizzes, making it ideal for trainers and meeting organizers.
- Pro: The platform's ability to switch seamlessly between different activity types within a single session keeps participants engaged better than a standalone whiteboard.
- Con: Its core whiteboard functionality is less powerful and intuitive than dedicated competitors, and the platform can feel complex to set up for a simple brainstorming session.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #9 Explain Everything · 7.5/9.4
- Best for: Educators, trainers, and presenters who need to create animated video presentations and tutorials from their whiteboard sessions.
- New York, USA · founded 2011 · $ ($9 to $15/user/mo)
- Explain Everything's standout feature is its timeline-based video recording and editing, which allows users to easily turn a collaborative session into a polished, shareable explainer video.
- Pro: The fine-grained control over recording, including the ability to mix, cut, and overwrite parts of the audio and visual timeline, is unmatched in this category.
- Con: Its real-time collaboration features for large groups are less developed than those of Miro or Mural, and the interface is optimized for presentation creation rather than pure brainstorming.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #10 InVision Freehand · 7.3/9.4
- Best for: Teams seeking a simple, straightforward digital whiteboard for basic ideation and design feedback without a steep learning curve.
- New York, USA · founded 2011 · $ ($5 to $8/user/mo)
- Freehand provides a clean and uncluttered whiteboarding experience that is easy for anyone to pick up, making it a solid choice for teams that find other platforms overly complex for their needs.
- Pro: Its integration with InVision's prototyping and design platform allows for seamless feedback cycles where teams can sketch ideas directly on top of mockups.
- Con: It significantly trails the market leaders in advanced features like templates, facilitation tools (voting, timers), and deep integrations with project management software.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

### #11 [WILDCARD] Whimsical · 7.1/9.4
- Best for: Teams that prefer a more structured and opinionated tool that combines flowcharts, wireframes, mind maps, and documents with whiteboarding capabilities.
- Denver, USA · founded 2017 · $$ ($12 to $25/user/mo)
- Whimsical is a compelling wildcard because it rejects the 'infinite empty canvas' model for a faster, more structured approach, blending different document types like flowcharts and wireframes seamlessly on one surface.
- Pro: Its speed and the deliberate constraints of its toolset make it exceptionally fast for creating clean, professional-looking diagrams and wireframes without the clutter of more feature-rich apps.
- Con: The tool is not designed for freeform, artistic brainstorming; its pen and drawing tools are very basic, and it lacks the advanced workshop facilitation features of dedicated whiteboards.
- Risk signals (none, checked 2026-06-28): No material public risk signals as of 2026-06-28.

## FAQ

**What is the difference between Miro and Mural?**

Miro and Mural are very similar, but Miro generally offers a slightly larger feature set and more extensive template library, making it a powerful all-in-one tool. Mural often has an edge in enterprise-grade facilitation and security features, with more granular controls for running large, structured workshops. Teams often choose Miro for its flexibility and Mural for its guided facilitation.

**Is there a good free online whiteboard?**

Yes, most top providers offer a capable free tier. Miro's free plan allows for three editable boards, which is great for small projects. FigJam's free plan is also generous and is the best choice for individuals or teams already using Figma. Microsoft Whiteboard is free for anyone with a Microsoft account.

**Can online whiteboards be used for project management?**

Yes, they can be used for visual project management, especially for agile teams. Many use Kanban board templates, timelines, and mind maps to track workflows. However, they lack the dedicated task management, reporting, and automation features of a true project management tool like Asana or Jira. They are best used for the planning and visualization phase of a project.

**How secure are online whiteboards for sensitive company data?**

The security of online whiteboards varies significantly by provider and pricing tier. Enterprise-focused platforms like Mural and Miro offer advanced security features on their business and enterprise plans, including SSO (Single Sign-On), SCIM for user provisioning, data residency options, and compliance with standards like SOC 2 and ISO 27001. Free or lower-tier plans typically offer basic security and may not be suitable for confidential information.