When I Work vs QuickBooks Time
Side-by-side from the Top 11 rankings of The 11 Best Employee Scheduling Software and The 11 Best Time Tracking Software. Last verified June 16, 2026.
The short answer
When I Work ranks higher on Top 11 (#2 vs #7) for Managers scheduling shifts for hourly workers, restaurants, retail, and healthcare / Agencies and teams billing and tracking hours. The most intuitive and employee-friendly mobile app for scheduling and communication.
At a glance
| When I Work | QuickBooks Time | |
|---|---|---|
| Top 11 rank | #2 / The 11 Best Employee Scheduling Software | #7 / The 11 Best Time Tracking Software |
| Score (out of 9.4) | 9 | 7.9 |
| Best for | Best-in-class mobile experience | Best for QuickBooks payroll users |
| Pricing | $$ ($2.50 to $8/user/mo) | $$$ ($20 base + $8-10/user/mo) |
| HQ | Minneapolis, USA | Eagle, USA |
| Founded | 2010 | 2006 |
When I Work
The most intuitive and employee-friendly mobile app for scheduling and communication.
wheniwork.comQuickBooks Time
The best option for payroll, with seamless, native integration into the QuickBooks ecosystem.
quickbooks.intuit.com/time-tracking/Methodology and scoring weights live at /methodology. No vendor pays for placement — see about.