When I Work review
The most intuitive and employee-friendly mobile app for scheduling and communication.
Top 11 rank
#2 of 11
Score
9/9.4
Pricing
$$ ($2.50 to $8/user/mo)
HQ
Minneapolis, USA
Verdict
When I Work earns its high rank with a laser focus on making scheduling and time tracking incredibly simple, especially on its highly-rated mobile app.
What customers praise
The app's interface for swapping shifts and submitting availability is consistently rated by users as the easiest to learn, leading to higher employee adoption within the first week.
What customers criticise
It lacks the broader HR features of competitors like Homebase (e.g., hiring, onboarding) and its pricing can become less competitive for very small teams after its free trial period.
Best for
Teams that prioritize an exceptionally easy-to-use mobile app for employees and managers and don't need a full suite of HR tools.
At a glance
- Integrations: QuickBooks, Gusto, ADP, Square
- Compliance: FLSA
- Regions served: USA, Canada, Australia, UK
- Typical onboarding: 1 day
Red flags
Public risk signals as of June 2026: none. No material public risk signals as of 2026-06-16. See the full red-flag report.
Alternatives
See alternatives to When I Work, or compare against the next-ranked entry: When I Work vs 7shifts.
Source: Top 11 The 11 Best Employee Scheduling Software, verified June 16, 2026 — no paid placement.